Skip to content
Tree House Jobs
All jobs

Contract Specialist

Department of Veterans Affairs Headquarters · Shaker Heights, OH 44120 · Posted 27d ago

Full-timeOn-siteBusiness Development
Pay
$106,437 – $138,370/yr
Schedule
Full-time
Closes
Mar 1, 2027

About the role

The purpose of this position is to serve as a Contract Specialist for the US Department of Veterans Affairs (VA) with responsibility for performing professional work involving the procurement of supplies and services using procedures outlined in the Federal Acquisition Regulations, VA Acquisition Regulations, Public Laws, and agency policy. ***THIS IS NOT A VIRTUAL POSITION OR REMOTE POSITION. YOU MUST BE IN COMPLIANCE WITH THE RETURN TO OFFICE POLICY AND BE ABLE TO WORK ON SITE AT VA OWN/LEASED SPACE*** This is an OPEN CONTINUOUS ANNOUNCEMENT. The initial cut-off date for referral of eligible applications will be September 8th, 2026, with subsequent cut-off dates every 2 weeks after that. Eligible applications received after that date will be referred at regular intervals or as additional vacancies occur on an as-needed basis until positions are filled. Incumbent assists the Branch Chief in coordinating contracting activities, performing contract reviews, providing guidance regarding complex contracts administered by other Contract Specialists, identifying special training needs, conducting mentoring, and supporting contract training. The incumbent will guide, assist, mentor, and train Contract Specialists. The incumbent will be required to possess the requisite skills and experience to effectively deal with an assortment of contract issues at a full performance level. Duties includes but are not limited to: Fully utilize electronic systems for: contract writing (eCMS), long-term contract management and reporting (FPDS), and financial management (IFCAP) in accordance with agency policies. Incumbent ensures uploaded information is accurate and in the correct format. Provides data analysis for both formal and informal management meetings involving contracting and financial matters concerned with the establishment of policies and decisions leading to the accomplishment of mandated VHA goals and objectives. Assists the requiring activities by serving as a member of acquisition planning teams. In this role, incumbent aids requiring activities in performing market research, reviewing specifications and drawings, reviewing statements of work, other required documents, and approving acquisition milestone plans. Responsible for selecting the appropriate method of procurement (i.e. - simplified acquisition procedures, sealed-bidding, or negotiations). Responsible for advertising all applicable requirements and preparing the solicitation document using agency contract writing systems for issuance, ensuring regulatory and legal sufficiency, and promoting maximum competition. When authorized, incumbent serves as the Source Selection Authority (SSA) and establishes Technical Evaluation Boards (TEB) to determine acceptability and ranking of technical proposals. Identifies appropriate negotiation team members, formulates pre-negotiation objectives, and facilitates the negotiation as the Senior Contract Specialist and chief negotiator. Serves as contract administrator on awarded contracts. Conducts post-award conferences with contractor and government personnel to provide information and to clarify standard and special contractual provisions of the contract. Incumbent negotiates required changes to contract conditions to protect the agency. Work Schedule: Monday-Friday 8:00am-4:30pm Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Contract Specialist/PD52417A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

What we are looking for

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/01/2027. Certification Requirements: This is a Warranted Contracting Officer position. Incumbent shall meet all requirements and apply for a Warrant within 120-days of assignment. Incumbent shall successfully obtain subject Warrant within 60-days of submitting their application. Warrant application dollar value should be at the maximum, beneficial amount. Branch Chief has discretion in determining subject application dollar value. Incumbent will execute their own contract awards and provide signatory authority for staff lacking requisite Warrant authority Individual Occupational Requirements for Contracting Series, 1102 Basic Requirements for GS-13 and Above A. Completion of all mandatory training prescribed by the head of the agency for progression to GS-13 or higher level contracting positions, including at least 4-years experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position. and B. A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. C. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver under Paragraph D. D. Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency, at his or her discretion, may waive any or all of the requirements of Paragraphs A and B above if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience. With respect to each waiver granted under this Paragraph D, the senior procurement executive must document for the record the basis of the waiver. If an individual is placed in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Perform technical contract reviews. Interprets written material, including technical material, rules, regulations, and instructions. Identifies trends from reviews performed and prepares reports. Coordinates responses to external and internal audits, surveys and reviews. Develops action plans and/or recommendation to meet performance monitors/measures. Evidence of this specialized experience must be supported by detailed documentation of like duties performed in positions held on your resume.…

Similar openings

  • Accreditation Specialist

    Better Business Bureau, Canton Region/Greater WV · Canton, OH 44703

    Position Title: Accreditation Specialist Benefits: Eligible for full-time employee benefits Work Schedule: • Monday–Thursday: 8:00 a.m. – 4:00 p.m. • Friday: 8:00 a.m. – 3:30 p.m. Position Summary The Accreditation Specialist is responsible for providing administrative and operational support to the Vice President of Accreditation in the processing, qualification, renewal, and retention of BBB Accredited Businesses. This position plays an important role in ensuring that new accreditation applications are processed accurately and efficiently, company information and BBB records remain current and accurate, and existing Accredited Businesses receive timely and professional assistance throughout the renewal process. The ideal candidate will be highly organized, detail-oriented, professional, and comfortable communicating with businesses by telephone, email, and in person. The Accreditation Specialist must be able to manage multiple priorities while maintaining a high level of accuracy and customer service. Essential Duties and Responsibilities Accreditation Applications • Assist with the processing of new BBB Accreditation applications. • Review applications for completeness and accuracy. • Conduct preliminary research and gather information necessary to qualify prospective Accredited Businesses. • Assist the Vice President of Accreditation in determining whether businesses meet BBB Accreditation standards and requirements. • Follow up with applicants to obtain missing information or documentation. • Enter and maintain accurate business information in BBB systems and databases. • Communicate with prospective businesses regarding the accreditation process and requirements. • Assist with the preparation and processing of accreditation approvals, denials, and other correspondence as directed. Data Quality and Record Maintenance • Maintain accurate and up-to-date business records within BBB databases and systems. • Research and correct inaccurate, incomplete, or outdated business information. • Verify business names, addresses, telephone numbers, websites, ownership information, and other relevant company data. • Identify duplicate or inconsistent records and assist in resolving data issues. • Perform periodic data-quality reviews to ensure the integrity of BBB records. Accreditation Renewals and Retention • Assist with the annual renewal process for existing BBB Accredited Businesses. • Contact Accredited Businesses regarding upcoming renewals and outstanding information. • Assist in processing renewal paperwork and updating business records. • Help identify businesses that may be at risk of non-renewal and bring concerns to the attention of the Vice President of Accreditation. • Provide professional and responsive customer service to existing Accredited Businesses. • Assist with retention efforts and other activities designed to strengthen relationships with BBB Accredited Businesses. Administrative Support • Provide administrative assistance to the Vice President of Accreditation as needed. • Prepare correspondence, reports, spreadsheets, lists, and other materials. • Assist with tracking applications, renewals, follow-ups, and other accreditation-related activities. • Maintain confidentiality of business and organizational information. • Answer telephone calls and respond to emails in a professional and timely manner. • Assist with scheduling meetings, appointments, and other accreditation-related activities. • Perform other duties and responsibilities as assigned by the Vice President of Accreditation. Special Events and Community Activities The Accreditation Specialist will assist with BBB events and activities throughout the year, including but not limited to: • Annual BBB Shred Events and related community events. • Annual BBB Golf Outing. • Trade shows and business expos. • BBB promotional and educational events. • Community outreach activities. • Other BBB events, programs, and initiatives as assigned. Participation may occasionally require adjusted hours or work outside the employee's normal schedule, with appropriate notice. Qualifications Required: • High school diploma or equivalent. • Strong organizational and time-management skills. • Excellent attention to detail and accuracy. • Strong written and verbal communication skills. • Professional telephone and email communication skills. • Ability to work independently and as part of a team. • Ability to maintain confidential information. • Proficiency with Microsoft Office, including Word, Excel, and Outlook. • Ability to learn and effectively use BBB databases and other software systems. • Ability to manage multiple tasks and priorities in a deadline-driven environment. Preferred: • Previous experience in an administrative, customer service, sales support, membership, accreditation, or business-services position. • Experience working with databases or CRM systems. • Previous experience working with businesses or nonprofit organizations. • Knowledge of the Better Business Bureau mission, standards, and accreditation process. Knowledge, Skills, and Abilities The successful candidate should demonstrate: • Attention to Detail: Ability to identify errors and maintain accurate records. • Organization: Ability to manage applications, renewals, follow-ups, and other assignments efficiently. • Customer Service: Ability to interact professionally and positively with business owners, managers, employees, and the public. • Communication: Ability to communicate clearly and professionally by phone, email, and in person. • Judgment: Ability to recognize issues that require additional review and bring them to the attention of the Vice President of Accreditation. • Technology: Ability to learn new software, databases, and internal systems. • Teamwork: Willingness to assist other BBB staff and departments when needed. • Flexibility: Willingness to take on additional responsibilities and assist with special projects and events. Performance Expectations The Accreditation Specialist is expected to: 1. Process accreditation applications accurately and in a timely manner. 2. Maintain a high level of data accuracy within BBB systems. 3. Provide professional and courteous service to prospective and existing Accredited Businesses. 4. Meet established deadlines for applications, renewals, follow-ups, and administrative assignments. 5. Maintain confidentiality and demonstrate sound professional judgment. 6. Work collaboratively with the Vice President of Accreditation and other BBB staff. 7. Represent the Better Business Bureau in a professional manner at all times. 8. Demonstrate a willingness to assist with BBB programs, events, and organizational initiatives. Physical and Work Requirements The position is primarily an office-based position and requires the ability to: • Sit and work at a computer for extended periods. • Communicate by telephone and email throughout the workday. • Occasionally lift and carry materials and supplies associated with BBB events. • Assist with setup, operation, and breakdown of trade shows, Shred Events, the Annual Golf Outing, and other BBB events as needed. Compensation and Benefits This is a full-time, non-exempt position. The employee will be eligible for BBB Canton employee benefits in accordance with the organization's current benefit policies and eligibility requirements. Disclaimer This description covers core duties but isn’t exhaustive. Responsibilities may adjust based on organizational needs. The Better Business Bureau serving the Canton Region / Greater West Virginia is an equal opportunity employer.

    $15 – $16/hrAdministrative & Office4d ago

  • Cost Management Branch Chief

    Public Buildings Service · Cleveland, Ohio

    As a Cost Management Branch Chief, you will perform a wide range of cost management activities and functions in support of key capital development projects. The Office of Program and Project Management responsibilities include data analysis, project measures, IT tools, project manager training and certification, cost and schedule management, and project risk identification and management. We are currently filling one vacancy, but additional vacancies may be filled as needed. Responsible for directing, managing, and coordinating cost management activities for complex professional, technical, and/or administrative projects and programs relating to property management, realty services, design and construction, physical security activities, and the needs of designated customer Federal agencies. Projects include multi-million dollar modernization, repair and alteration, construction, and leased facility projects. Develops and directs the analysis and evaluation of complex cost management projects and activities in terms of operational procedures, organization, workflow, overall effectiveness. Determines cost management standards and controls, assures achievement of established cost management goals, and develops and executes procedures to improve program execution. Provides advice and interpretation of policies, regulations, and procedures governing acquisition activities within the framework of agency policies, and applicable laws and regulations. Plans and organizes work for subordinates by setting and adjusting priorities, coordinating workload, assigning tasks, providing advice and instruction, and evaluating and developing performance standards.

    $125,776 – $197,200/yrvia USAJOBSBusiness Development3d ago

  • Lead Business Development Specialist (Direct Hire)

    John Glenn Research Center at Lewis Field · Cleveland, Ohio

    As a Lead Business Development Specialist in the Office of Center Opportunities and Partnerships at NASA Glenn Research Center, you will lead team activities supporting business development, partnerships, and new initiatives. You will coordinate workload and priorities, engage internal and external stakeholders, and support the development and implementation of partnerships and new business initiatives that advance the Center's strategy and NASA mission objectives. Leads team activities by distributing and balancing workload, establishing priorities, coordinating assignments, and adjusting work to meet organizational goals and deadlines. Communicates organizational priorities, assignments, milestones, and expectations to team members and ensures work products and services support strategic goals and mission requirements. Monitors team workload, progress, and completed work to ensure priorities, deadlines, quality standards, and established requirements are met. Coaches and facilitates team activities, promotes collaboration and consensus, and identifies individual and team training or developmental needs. Leads business development and partnership activities involving internal and external stakeholders to advance organizational opportunities, initiatives, and mission objectives. Provides administrative, program, and business management support, including planning initiatives, analyzing information, and advising management on programmatic matters. Develops, coordinates, negotiates, or manages partnership opportunities and agreements and maintains relationships with internal and external customers and stakeholders.

    $131,331 – $170,736/yrvia USAJOBSBusiness Development4d ago